Agency Workflows: Seatless Billing, Workspaces and Approvals

Agencies need freedom to loop in specialists and clients without negotiating seat limits. Here’s how to set up efficient, auditable workflows with PostDaba.

Workspaces and roles

• Create a workspace per brand/client; keep channels and assets scoped cleanly.
• Assign roles for copy, design, approver and admin — least privilege by default.
• Enable approvals for high‑impact campaigns or regulated content.

Seatless billing and spend caps

• Credits are shared across workspaces — add collaborators without extra seat costs.
• Set monthly spend caps per client to avoid surprises.
• Consolidated invoicing keeps finance simple across accounts.

QA and delivery

• Use checklists: policy review, brand voice, link tracking and accessibility.
• Schedule, then audit the queue by channel to detect gaps early.
• Leverage webhooks to notify PM tools (e.g., “post published”) for source‑of‑truth trails.

Reporting

Aggregate analytics per brand and campaign. Share concise summaries with clients: wins, learning and next steps. Tie outcomes to unit costs per post to prove efficiency.